Why shared access still threatens corporate governance

In times of digital transformation and increasing regulatory pressure, access control is no longer just a technical issue, it has become a strategic requirement. Each active credential represents a gateway to sensitive data, legal liabilities, and potential vulnerabilities.

Among the most critical points are generic user accounts, shared access, without individual identification. While necessary in some contexts, they open serious gaps in traceability, data integrity and regulatory compliance.

What makes generic accounts so risky?

Without individual identification, there is no traceable liability. This compromises audits, investigations and internal controls.

The main risks include:

· Lack of traceability and accountability.

· Greater exposure to fraud and undue access.

· Non-compliance with LGPD, SOX and internal policies.

· Conflicts of functions (SoD) without clear records.

· Fines for irregularities in software licenses.

When use is unavoidable, and how to make it safe

There are scenarios where generic accounts are needed, such as 24x7 environments, maintenance or collaborative testing. The secret is to control and monitor intelligently.

1. Continuous and detailed monitoring

Track every action, even when access is shared.

2. Identity management and automation

Use Identity & Access Management (IAM) and Role Mining solutions to reduce misuse and automate reviews.

3. Licensing Governance (SAM) **

Avoid penalties by applying Software Asset Management best practices.

4. Clear policy and culture of compliance

Establish objective guidelines and promote digital awareness among teams.

5. Continuous Lifecycle Governance

Periodically audit each account, from creation to deactivation.

How Vennx strengthens its access governance

At Vennx, we believe that compliance is more than control, it is intelligence applied to risk management.

Our solutions integrate automation, AI and real-time visibility to eliminate blind spots in access management, including in generic accounts.

Vennx Access Review (VAR) is the strategic ally in this process: a solution that automates access reviews, validates user profiles based on real usage data and generates evidence of compliance in a continuous and auditable way. Thus, governance ceases to be reactive and begins to act proactively, preventively and sustainably.

With VAR, your company reduces risk, strengthens compliance and transforms access control into a competitive GRC differential.

The question is: is your governance prepared to plug in what really matters?
Talk to a Vennx expert and find out how VAR can raise the maturity of your CRM and consolidate governance without blind spots.