10 Examples of good practices to ensure the implementation of SoD controls in your company

Segregation of Duties, or SoD (Segregation of Duties), is an essential practice for protecting sensitive information and critical processes against fraud and errors.

Implementing SoD correctly reduces risks and strengthens company governance and compliance, creating a safer and more efficient environment. Read on to check out the 10 best practices that can help implement SoD in your organization.
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1. Map critical roles and responsibilities

The first step in segregating duties is to map processes and identify critical roles and responsibilities. This mapping allows you to detect points of conflict and assess the risks associated with each function.

2. Create a Segregation of Duties matrix

Develop a matrix that allows you to clearly visualize the roles, those responsible, and potential conflicts. This tool is essential for managing access efficiently and ensuring that conflicting roles are not assigned to the same person.

3. Use automated access controls

Automating access controls reduces human errors and makes management easier. Solutions such as the Vennx Access Radar (VAR) allow the implementation of an automated SoD, with continuous monitoring of accesses and alerts for possible conflicts, promoting a safe environment.

4. Set specific access limits for each position

Each collaborator must have access only to the functions and information necessary to carry out their work. Limiting access based on the real needs of each position helps prevent conflicting functions from being performed by the same person, protecting sensitive information.

5. Perform periodic access audits

Regularly auditing employee access identifying allows flaws in the segregation of duties and correcting potential risks. With frequent audits, the company ensures that access is always in line with internal policies and regulations.

6. Establish access and accountability policies

It defines clear access policies, so that all employees understand their responsibilities and know the importance of SoD. Well-structured policies facilitate governance and adherence to compliance requirements.

7. Train employees on the importance of SoD

Empowering employees is fundamental to the effective implementation of segregation of duties. Regular training increases risk awareness and encourages compliance with access policies.

8. Conduct regular risk analyses

Regular risk analysis is essential to adapt the SoD to changes in the organization's processes and roles. With this practice, the company is able to anticipate vulnerabilities and take proactive measures to protect its data.

9. Integrate SoD with internal auditing

The integration between SoD and internal auditing adds an additional layer of control. Internal auditing acts as an overseer of processes, ensuring that SoD policies are being complied with and identifying opportunities for improvement.

10. Document all processes and accesses

Maintaining complete documentation of processes and accesses facilitates future audits and ensures compliance. Good documentation allows you to track those responsible for each function, monitoring access and responsibilities.

Implementing segregation of duties is a strategic measure to reduce operational risks and ensure regulatory compliance. With well-structured practices and the support of technological solutions, your organization can guarantee a safer and more efficient environment.

Bonus:

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If you work in IT or in any area related to GRC, it is very likely that the issue of Segregation of Duties has been on your company's agenda for some time. Most companies face difficulties in making progress on this topic.

The main reasons are:

• SoD projects may require very high investments
• There are no public frameworks for the theme, which is quite complex
• Managing and monitoring SoD risks requires a great deal of computational effort

Vennx solved those three problems.

Click here and speak directly with one of our specialists. Soon, we will develop your project together free of charge.

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